Policy Repository

Lehigh University's Board of Trustees sets guidelines for institutional policies, prioritizing legal compliance and supporting the university's well-being. Policies cover University, Faculty, and Administrative areas, fostering collaboration and periodic reviews for adaptability. The aim is to foster trust, understanding, and accountability while fulfilling the institution's mission.

Lehigh University's charter defines its mission, governance structure, and legal status. It establishes the university's purpose, authority, and academic framework, outlining rights and responsibilities of trustees, faculty, and students. The charter serves as a foundational document, guiding institutional operations and upholding academic excellence and integrity.

Lehigh University's bylaws detail organizational structure, roles, and procedures governing the institution's governance and administration. They outline the responsibilities of trustees, faculty, and administrators, as well as protocols for decision-making, committees, and academic affairs. Bylaws serve as a framework for effective management and adherence to institutional principles and policies.

Lehigh University's Conflict of Interest policy aims to maintain integrity and transparency by identifying and managing conflicts that may arise between personal interests and institutional responsibilities. It applies to all faculty, staff, trustees, and researchers, requiring disclosure and appropriate measures to foster accountability and mitigate conflicts, ensuring ethical conduct in research and business affairs.

The Record Management and Retention policy establishes guidelines for the management and retention of university records, ensuring compliance with legal, regulatory, and administrative requirements. It outlines responsibilities for record creation, storage, access, and disposal, aiming to preserve institutional history, protect privacy, and facilitate efficient information retrieval.

Lehigh University's Signature Authority policy delineates procedures for delegating and exercising authority to sign documents on behalf of the university. It assigns responsibility, outlines approval processes, and establishes criteria for determining authorized signatories, ensuring accountability, accuracy, and compliance with legal and institutional requirements in document execution.

The Delegation of Signature Authority Form is a vital document under Lehigh University's Signature Authority Policy. It mandates the proper process for reviewing, approving, and signing contracts and legal documents on behalf of the university. This form is essential for adding, changing, or revoking signing authority, requiring separate forms for each action. All parties involved must retain a copy of the completed form.

Lehigh University’s Guide for Ensuring Compliance with Tax Exempt Status outlines protocols to maintain its tax-exempt status. It provides guidelines on activities permissible for tax-exempt organizations, including fundraising and lobbying, and advises on reporting requirements to regulatory bodies, ensuring adherence to IRS regulations and preserving the university's tax-exempt standing.

Lehigh University's Posting Policy governs the distribution of materials on campus. It requires approval for posting on designated bulletin boards and digital platforms. Materials must adhere to university guidelines, respect diversity, and refrain from promoting discrimination or illegal activities. Violations may result in removal of postings and disciplinary action.

Lehigh University's Drug and Alcohol Policy prohibits the unlawful possession, use, or distribution of drugs and alcohol on campus. It outlines disciplinary measures, support resources, and prevention programs aimed at promoting a safe and healthy campus environment while complying with federal and state laws regarding substance abuse.

The Acceptance of Legal Documents Policy ensures proper handling of legal documents by designated officers only. Documents include court orders, subpoenas, and warrants. Any unauthorized individuals receiving such documents must promptly forward them to the General Counsel's Office. Legal requests for information must also be directed to the General Counsel's Office for proper handling and compliance.

The Informed Consent, Waiver, and Release of Liability Policy is used whenever a student participates in a field trip, event, or activity. This form is used to describe the participant's responsibilities in participating in the activities, identify the risks associated with the activity, and confirm that the participant voluntarily assumes the risks associated with the activity. The form does not have the student waive his/her rights to recovery for losses caused by the negligence of the University or its employees.

Lehigh University's insurance policy covers liability, vehicle usage, and personal possessions for university personnel on or off campus and during field trip travel. It provides coverage for university-owned vehicles, rented vehicles, and personal vehicles used for university business. Personal property losses are generally covered by individuals' homeowners or renters insurance policies.

The Protection of Minors policy safeguards minors involved in university programs or activities by outlining procedures for their safety and well-being. It mandates training, background checks, and reporting requirements for staff and volunteers interacting with minors, ensuring a secure environment and compliance with legal standards.

Rules and Procedures (R&P) of the Faculty delineate guidelines for faculty conduct, responsibilities, and governance. They address academic freedom, promotion and tenure processes, and participation in university decision-making. These rules ensure transparency, fairness, and accountability, fostering a supportive academic environment aligned with institutional values and goals.

The Faculty Code of Ethics defines standards of conduct for faculty members, emphasizing integrity, respect, and scholarly excellence. It outlines guidelines for teaching, research, and professional interactions, promoting honesty, fairness, and responsibility in academic endeavors. Adherence to this code upholds the university's reputation and fosters ethical academic practices.

Lehigh University's Faculty Senate Handbook provides guidelines for faculty governance, outlining roles, responsibilities, and procedures within the Senate. It addresses academic policies, committee structures, and decision-making processes, ensuring effective representation and collaboration among faculty members in shaping university policies and initiatives.

Lehigh University's Faculty Joint Appointments policy allows for collaboration between departments or schools, enabling faculty members to hold appointments in multiple academic units. This fosters interdisciplinary research and teaching, promotes resource sharing, and enhances academic innovation while maintaining standards for tenure, promotion, and workload distribution.

Lehigh University's Collaborating Academic Visitors policy facilitates partnerships with external scholars for research, teaching, or academic collaboration. It outlines procedures for hosting visiting scholars, ensuring compliance with visa regulations, and defining expectations for academic engagement and institutional support, enhancing scholarly exchange and collaboration opportunities.

Lehigh University's Faculty Summer Compensation Policy governs payment procedures for faculty engaged in summer activities beyond regular duties. It outlines eligibility criteria, compensation rates, and approval processes, ensuring transparency and compliance with university and regulatory guidelines while facilitating fair compensation for additional summer work.

The Frequency of Academic Leaves Policy governs the frequency and duration of academic leaves for faculty members. It outlines eligibility criteria, application procedures, and expectations for scholarly activity during leave periods. This policy ensures equitable distribution of leave opportunities while maintaining academic productivity and institutional commitments.

Lehigh University's Disability Accommodations for Faculty policy ensures equal access and support for faculty members with disabilities. It outlines procedures for requesting accommodations, confidentiality measures, and responsibilities of both faculty and the university. This policy promotes inclusivity, enabling faculty to effectively perform their roles while accommodating their specific needs.

Lehigh University's Faculty Dual Career Assistance Program supports the recruitment and retention of faculty members by providing assistance to their partners or spouses in securing employment opportunities. This program aids in attracting top talent and promoting faculty diversity, enhancing the university's academic community and competitiveness.

The Policy on Courtesy Faculty Affiliations governs the appointment of individuals to courtesy faculty positions. It outlines criteria, privileges, and responsibilities for those affiliated with the university in a non-compensated capacity. This policy fosters collaboration, facilitates academic partnerships, and expands the university's intellectual community.

The Policies for Graduate, Research, and Teaching Assistants outline guidelines for their roles, responsibilities, and benefits. It addresses employment conditions, training requirements, and academic expectations, ensuring fair treatment, professional development, and effective support for graduate assistants contributing to research, teaching, and scholarly endeavors within the university community.

The Policy on Sponsorship for Permanent Residency of Faculty facilitates the sponsorship process for eligible international faculty seeking permanent residency in the United States. It outlines criteria, procedures, and support mechanisms, ensuring transparency, compliance, and equitable opportunities for faculty members pursuing permanent residency status.

The Faculty Resignation Protocol delineates procedures for faculty members resigning from their positions. It outlines notification requirements, exit procedures, and responsibilities for transitioning academic duties and administrative tasks. This protocol ensures a smooth transition and maintains continuity in academic affairs and institutional operations.

Lehigh University's Faculty Personnel Files policy outlines guidelines for maintaining and retaining faculty records. It ensures confidentiality, accuracy, and compliance with legal requirements. Files include employment documents, performance evaluations, and disciplinary actions. Retention periods vary, with sensitive materials securely stored or destroyed after designated intervals to uphold privacy and accountability.

Faculty Request to Abstain from Deferred Pay Program policy allows faculty members to opt out of the deferred pay program. It outlines procedures for requesting exemptions, addressing eligibility, and ensuring compliance with university policies. This policy provides flexibility for faculty members regarding their compensation preferences.

Policy on Harassment and Non-Discrimination prohibits discrimination, harassment, and retaliation based on protected characteristics, including Title IX. It provides guidelines for reporting incidents, investigating complaints, and implementing corrective actions. This policy promotes a respectful and inclusive environment, ensuring equitable treatment and opportunities for all members of the university community.

Lehigh University's animals on campus policy allows Service Animals and Assistance Animals with specific approval and guidelines. Service Animals have broader access rights, while Assistance Animals are restricted to housing areas. Pets are only allowed in designated housing and must adhere to specific conditions. The policy emphasizes safety, proper care, and adherence to regulations.

The Policy on Ownership of Property Purchased with University Funds governs the ownership and use of assets acquired through university funds. It clarifies ownership rights, responsibilities, and procedures for managing and disposing of such property, ensuring transparency, accountability, and compliance with regulatory and institutional standards.

Lehigh University's Undergraduate Financial Aid Policies detail guidelines for awarding and managing financial aid for undergraduate students. They cover eligibility criteria, application procedures, types of aid available, and requirements for maintaining aid. These policies aim to ensure accessibility and affordability, facilitating students' pursuit of higher education.

Lehigh University's Refund Policy for Tuition and Fees typically follows a prorated schedule, with refunds decreasing as the academic term progresses. Full refunds are generally available only during the add/drop period at the beginning of each semester. After this period, refunds diminish incrementally based on the length of attendance.

Lehigh University's Office of the Registrar Policies govern procedures related to course registration, academic records, and student services. They include guidelines for course enrollment, add/drop deadlines, grading policies, and academic advising requirements. These policies ensure efficient academic operations and support student success throughout their academic journey at the university.

Lehigh University's Office of the Registrar Communication Policy ensures timely and clear communication between students, faculty, and the university. It mandates official university email for all academic communications and outlines procedures for registration, schedule changes, and academic alerts. Compliance with this policy is crucial for academic success and information accuracy.

The Lehigh University Student Handbook serves as a comprehensive guide to university policies, procedures, and student rights and responsibilities. It covers academic standards, campus life, conduct codes, and resources available to students. Adherence to the handbook is essential for maintaining a respectful and inclusive campus community.

Lehigh University's Academic Rules and Regulations define standards for student performance and conduct in academic settings. They encompass grading policies, academic integrity, course registration, and graduation requirements. These rules ensure fairness, uphold educational quality, and guide students toward successful academic progression and achievement.

The Lehigh University Family Educational Rights and Privacy Act (FERPA) policy safeguards students' educational records' confidentiality. It grants students access to their records, allows them to request corrections, and restricts unauthorized disclosures. FERPA ensures privacy while balancing students' rights to their educational information within the university.

The Gift Acceptance Policy governs the acceptance and disposition of all philanthropic gifts made to Lehigh University, whether such gifts are from an individual, estate, or organization and are outright, committed, or deferred. Giftsin-kind are further governed by Lehigh’s Gift-in-Kind Policy. 

This policy governs the acceptance and disposition of all gifts-in-kind made to Lehigh University (Lehigh or the university). Gift-in-kind opportunities exist when individuals and entities desire to give Lehigh tangible or intangible property. This support may be valuable to the university’s mission and community and requires special consideration before being accepted. 

The Lehigh Naming policy provides general guidelines for the approval of the naming of physical and nonphysical entities at Lehigh University, and reflects the responsibility of the Lehigh Board of Trustees (board) and the External Engagement Committee (committee) of the board for the governance of naming opportunities, and ensures consistent application of naming opportunities. 

The Lehigh University Development and Alumni Relations Confidentiality Policy safeguards sensitive information of donors and alumni. It outlines procedures for handling and protecting personal and financial data. Staff must adhere to strict confidentiality standards, ensuring privacy and trust in all interactions and communications related to fundraising and alumni engagement.

The Lehigh University Development and Alumni Relations Confidentiality Agreement obligates staff to protect donor and alumni information. It prohibits sharing or disclosing sensitive data without authorization. Staff must maintain confidentiality to uphold trust and safeguard personal and financial details in fundraising and alumni relations activities.

The Lehigh University Volunteer Agreement outlines expectations and responsibilities for volunteers. It defines roles, tasks, and conduct standards, emphasizing commitment to the university's mission and values. Volunteers agree to adhere to policies, maintain confidentiality, and contribute positively to Lehigh's community and programs.

The Lehigh University Campaign Counting Policy establishes guidelines for accurately tracking and recording donations during fundraising campaigns. It ensures transparency, consistency, and integrity in reporting contributions. The policy defines criteria for counting gifts, recognizing donors, and maintaining campaign records to reflect the university's fundraising efforts accurately.

The Lehigh University Capital Recognition Standards provide guidelines for acknowledging and categorizing capital gifts and projects. They define criteria for naming opportunities, donor recognition, and capital project classifications. These standards ensure consistent and appropriate recognition of donors while maintaining transparency and accountability in capital fundraising efforts.

Lehigh University's human resource policies prioritize fairness, equity, and professionalism. They encompass recruitment, employee development, performance evaluation, and benefits administration. These policies aim to foster a positive work environment, encourage continuous learning, and ensure compliance with legal regulations while promoting diversity, inclusion, and employee well-being.

The Non-Exempt Staff Guide outlines policies and procedures for non-exempt employees, including work hours, overtime eligibility, and leave benefits. It covers employment conditions, performance expectations, and resources available to staff members, ensuring compliance with labor regulations and promoting a supportive work environment.

The Exempt Staff Guide offers guidance for exempt employees on employment policies, benefits, and professional development opportunities. It addresses work expectations, leave policies, and resources available to staff members. This guide ensures clarity, consistency, and support for exempt staff in their roles within the university community.

The Staff Compensation Policy outlines guidelines for determining salaries and benefits for staff members. It covers pay structures, performance evaluations, and adjustments, ensuring equitable and competitive compensation. This policy promotes transparency, fairness, and compliance with legal and industry standards in staff remuneration practices within the university.

The Lehigh University Faculty Benefits and Resource Guide offers comprehensive information on benefits, resources, and support services available to faculty members. It covers health insurance, retirement plans, professional development opportunities, and campus facilities. This guide aims to assist faculty in maximizing their well-being and professional growth within the university community.

Lehigh University's Lactation Support Policy for Faculty & Staff ensures a supportive environment for nursing parents. It grants reasonable break times and access to designated lactation rooms equipped with amenities for expressing breast milk. The policy reflects the university's commitment to promoting work-life balance and supporting the well-being of employees.

Lehigh University's Disability Accommodation Policy for faculty and staff provides a framework for requesting and implementing workplace adjustments. It ensures equal access by offering individualized support and reasonable accommodations. The policy promotes timely and confidential handling of requests, encouraging collaboration between employees and the university to facilitate a supportive work environment.

Lehigh University's Disability Accommodation Procedure ensures equitable access for individuals with disabilities. It outlines the process for requesting accommodations, including documentation requirements and interactive dialogue with the Disability Support Services office. The university is committed to fostering inclusivity and removing barriers to full participation in academic and employment activities.

Lehigh University's Finance and Administration Policies outline guidelines for fiscal management, budgeting, and administrative operations. They cover procurement procedures, financial reporting requirements, and risk management protocols. These policies ensure transparency, accountability, and compliance with regulatory standards in the university's financial and administrative practices, fostering efficient operations and stewardship of resources.

Lehigh University's Weapons Policy prohibits the possession, use, or storage of firearms and other weapons on campus premises, except for authorized law enforcement personnel. This policy aims to ensure the safety and security of the university community, aligning with state and federal regulations governing weapons possession in educational institutions.

The Accounts Payable Procedures cover various financial procedures and guidelines related to different aspects such as contest and prizes, currency conversion, employee versus independent contractor classification, tax exemptions, international travel, payment procedures, property ownership, and expense reimbursement. These policies ensure compliance, efficiency, and transparency in financial transactions and operations at Lehigh University.

The Capital Asset Accounting Procedures encompass guidelines for managing capital equipment, including listing, capitalization, disposition, and inventory. They define responsibilities, policies for fabricating equipment, plant fund management, and asset ownership. These procedures ensure proper tracking, maintenance, and accountability of capital assets throughout their lifecycle at Lehigh University.

The Lehigh University General Accounting Procedures cover various aspects such as Banner index management, account codes, reallocation guidelines, and the responsibilities of financial managers. They also address policies on contest prizes, faculty gifts, oversight of affiliated organizations, reimbursement, sales tax, and accessing financial information through Banner Self-Service and other tools.

The Payroll Procedures encompass various aspects such as personal information updates, tax forms, direct deposit, vacation balances, and paycheck understanding. They also cover guidelines for managers, hiring processes for various positions, payroll deductions, and tax treatment of student scholarships and fellowships, ensuring accurate and compliant payroll processing at Lehigh University.

Lehigh University's One Card Policies and Procedures govern the issuance, use, and management of the university's purchasing and payment card system. These policies outline guidelines for cardholder responsibilities, financial transactions, access privileges, and card replacement procedures, ensuring security, efficiency, and convenience for the university community.

The Business and Travel Expenses Policy establishes responsibilities and guidelines for ensuring that business and travel expenses are Reasonable, Necessary, and Appropriate, and in compliance with the Internal Revenue Service (IRS) and other governmental regulations. The University expects faculty, staff, and students to exercise good judgment in committing and expending University funds.

Lehigh University's Guidance on Reporting Foreign Gifts and Contracts under the Higher Education Act (HEA), Section 117, provides directives for compliance with federal regulations regarding disclosure of foreign gifts and contracts. The guidance outlines reporting requirements, procedures, and responsibilities to ensure transparency and compliance with legal obligations.

Lehigh University's Guidelines on Determining Types of Contributions clarify the categorization of contributions to the university. They outline criteria for distinguishing between charitable gifts and sponsored awards, ensuring accurate accounting, compliance with regulations, and appropriate acknowledgment of donors' contributions and intentions.

Lehigh University's Responsibilities of a Financial Manager Policy delineates the duties of financial managers in overseeing budgetary compliance and fiscal stewardship. Managers are accountable for monitoring expenditures, revenue, and encumbrances, ensuring alignment with approved budgets. Their diligence promotes financial transparency, accountability, and strategic resource allocation within the institution.

Lehigh University's Administrative Fee on Revenue Producing Activities Policy outlines guidelines for assessing administrative fees on activities generating revenue. The policy establishes criteria, procedures, and responsibilities for determining and applying these fees, ensuring equitable cost recovery and supporting financial sustainability across revenue-generating endeavors within the university.

Lehigh University's Budget/Fund Balance Management Responsibility Policy requires budgeting for all indexes except restricted ones under $100 expected to close within a year. Financial managers monitor revenue, expenses, and encumbrances to align with approved budgets, especially for Restricted and Designated indexes, necessitating continuous revisions for prudent financial management.

Lehigh University's Budget Amendment Policy outlines procedures for modifying budgets. It specifies the process for requesting, approving, and implementing budget amendments. Amendments require justification, review, and approval by relevant authorities to ensure alignment with institutional goals and financial stewardship.

Lehigh University's Budget Office Data Policy Statement outlines protocols for managing and safeguarding financial data. It emphasizes confidentiality, integrity, and compliance with regulations. Access to data is restricted to authorized personnel for legitimate purposes, ensuring data accuracy and security while supporting informed decision-making and accountability within the institution.

Lehigh University's General Budget Policy ensures that operating plans are systematically translated into authorized budgets. These budgets, expressed in dollars and timeframes, serve as guides for understanding, executing, and comparing actual outcomes. Each program and organization must be represented in the budget, approved by the Board of Trustees, with adherence expected at both major and detailed account code levels, though revisions may be necessary.

Lehigh University's General Fund Balance Reserve Policy stipulates maintaining a reserve equivalent to at least five percent of the annual operating budget. Adjustments are made annually, based on total budgeted revenue. Authorization for fund expenditure requires approval from the Board of Trustees upon the President's recommendation, ensuring fiscal prudence and stability.

Lehigh University's Reserves for Renewal and Replacement Policy mandates setting aside funds for infrastructure maintenance and replacement. These reserves ensure sustainability and longevity of campus assets. Allocation decisions prioritize critical needs, promoting efficient resource utilization while safeguarding the university's physical infrastructure for future generations.

Lehigh University's Revenue Stream Policy incentivizes faculty initiatives in program creation by rewarding revenue generation. Covering various areas, particularly underdeveloped ones, these formulas prioritize the university's base budget and the undergraduate program. Deans have flexibility in investing revenues back into programs, with adjustments made based on performance to ensure sustained financial health.

Lehigh University's Annual Salary Policy mandates fair evaluation processes for staff and faculty, with merit consideration based on individual performance. Each university branch develops its own ranking methodology and consolidation levels for salary increase pools. Exclusions from pools include retiring, resigning, or contract-based individuals, ensuring equitable distribution and consistent management across departments.

Lehigh University's Unfunded Project Policy mandates Board of Trustees approval for projects lacking funding, including those relying on anticipated pledges. The university administration or Trustee Committee must present a funding plan endorsed by the vice president for finance and administration, ensuring responsible financial management and oversight of project initiatives.

Lehigh University's Cash Acceptance Policy regulates the handling and processing of cash payments across the institution. It ensures compliance with legal and financial regulations, establishes secure collection procedures, and promotes transparency and accountability in cash transactions. This policy safeguards university assets and maintains financial integrity.

Lehigh University's Parking Regulations outline rules for vehicle parking on campus. They specify designated parking areas, permit requirements, and enforcement procedures. The regulations also detail penalties for violations and procedures for appealing citations, ensuring orderly and safe parking practices for the university community.

Lehigh University's Environmental Health and Safety Policies encompass a range of measures to ensure the safety of its community members and compliance with regulatory standards. These policies address various hazards, including biohazardous materials, chemicals, and physical hazards like confined spaces and falls. They establish guidelines for proper handling, storage, and disposal of hazardous materials, as well as protocols for personal protective equipment and safety training. 

Lehigh University's Fire Extinguisher Policy mandates proper installation, maintenance, and usage of fire extinguishers to ensure campus safety. It outlines procedures for inspection, training, and emergency response to mitigate fire hazards effectively. Compliance with this policy is critical to safeguarding lives and property and maintaining a fire-safe environment across campus.

Lehigh University's Tobacco and Smoke-free Campus Policy prohibits the use of all tobacco products, including cigarettes, cigars, smokeless tobacco, and e-cigarettes, on university property. This policy aims to promote a healthier environment for all members of the university community and aligns with broader public health initiatives.

Lehigh University requires that faculty and staff who plan for or purchase products, equipment, supplies, and services with University funds, base purchases on sound business practice, best value, accountability, and compliance with regulatory requirements. Individuals planning for or making purchases must follow this and other established University policies and procedures. Before making purchases on behalf of the University, please review these Purchasing Policies and the Purchasing Manual.

Lehigh University's New Furniture Procurement Policy emphasizes sustainability, cost-effectiveness, and standardized choices. It mandates the use of approved vendors and designs to ensure consistency and quality across campus. The policy encourages eco-friendly options and requires departments to follow specific procedures for purchasing and installation to streamline the process.

Lehigh University's policy on Academic Projects on Campus and University Property governs the initiation, management, and completion of academic projects conducted on university grounds. It establishes guidelines for project approval, resource allocation, and compliance with safety and environmental regulations to ensure academic integrity and minimize disruptions to campus operations.

Lehigh University's Capital Projects Approval Process delineates procedures for initiating, planning, and executing major construction and renovation projects. It outlines steps for project proposal submission, budget approval, and oversight to ensure alignment with strategic objectives and financial feasibility. Compliance with this process facilitates efficient and transparent management of capital investments.

Lehigh University's Control of Maintenance, Renovation, and Construction Policy governs the planning and execution of facility projects to ensure safety, quality, and compliance with regulations. It outlines procedures for project initiation, budgeting, and oversight to maintain infrastructure integrity and support academic and operational needs effectively while fostering sustainability and resilience.

Lehigh University's Energy and Water Conservation Policy promotes sustainable practices to reduce consumption and environmental impact. It outlines strategies for efficient energy and water use across campus facilities, emphasizing education, monitoring, and innovation to achieve conservation goals and enhance environmental stewardship within the university community.

Lehigh University's Food and Drink Policy regulates the consumption and distribution of food and beverages on campus. It outlines guidelines for designated areas, event catering, and responsible disposal to promote cleanliness, health, and sustainability. Compliance with this policy fosters a safe and enjoyable dining environment for the university community.

Lehigh University's Green Cleaning Policy mandates the use of environmentally friendly cleaning products and practices to minimize environmental impact and promote health. It outlines guidelines for procurement, usage, and disposal of cleaning materials to ensure sustainability and reduce exposure to harmful chemicals, fostering a healthy campus environment.

Lehigh University's Laboratory or Research Specific Equipment Responsibility Policy delineates guidelines for the acquisition, maintenance, and safe operation of specialized equipment. It specifies responsibilities for users, including training, maintenance, and adherence to safety protocols, ensuring the effective and responsible utilization of research equipment within laboratory environments.

Lehigh University's Operable Window Policy regulates the use and maintenance of operable windows in campus buildings. It outlines guidelines for opening, closing, and securing windows to ensure safety, energy efficiency, and compliance with building codes. Adherence to this policy promotes a comfortable and sustainable indoor environment for occupants.

Lehigh University's Recycling Policy promotes sustainable waste management practices across campus. It outlines guidelines for sorting, collection, and disposal of recyclable materials to minimize environmental impact. The policy emphasizes education, participation, and continuous improvement to increase recycling rates and support the university's commitment to sustainability.

The University Facilities Service Level Agreement outlines services provided by the LU Facilities Department, funded by the allocated operating budget. Optional services, if requested, incur charges. It describes custodial, maintenance, and plant preservation services covered by the budget.

Lehigh University's Space Assignment Policy governs the allocation and management of campus facilities. It outlines procedures for requesting, evaluating, and assigning space to academic and administrative units. The policy aims to optimize space utilization, support institutional objectives, and ensure equitable distribution across the university.

Lehigh University's Window Air Conditioner Responsibility Policy delineates guidelines for the installation, use, and maintenance of window air conditioning units in campus buildings. It specifies responsibilities for occupants, including proper installation, energy conservation, and compliance with safety regulations, to ensure effective and responsible cooling practices.

Lehigh University's air conditioning policy accommodates students with medical conditions requiring air conditioning. They must submit a Medical Request form from their physician to the Office of Housing Services. Late submissions may result in relocation to an air-conditioned space if available. Lehigh-owned units remain in place year-round, with maintenance handled by Facilities Services. Unauthorized units are subject to removal and fines.

Lehigh University's Lock Out Policy in Residence Halls provides guidelines for students who accidentally lock themselves out of their rooms. Students must contact their RA or hall staff during designated hours for assistance. After-hours, students can contact Campus Police for access, with proper identification required.

Lehigh University's Lounge Furniture Policy governs the use and care of common area furniture in residence halls. Students are expected to treat lounge furniture with respect, refrain from moving it to private spaces, and report any damage promptly. Failure to adhere may result in disciplinary action or fines.

The Lehigh University Residence Hall Posting Policy dictates the permitted locations for notices, excluding fire doors, walls, room doors, vents, or ceilings. Staff will remove improperly placed signs. To share flyers, email digital copies to specified addresses for distribution by Residence Life or Fraternity & Sorority Affairs. Non-Lehigh postings are prohibited.

Lehigh University's Greek Exemption Policy allows members of recognized Greek organizations to live in their chapter houses, exempting them from the University's residency requirement. Exemptions are contingent on compliance with chapter and university regulations. Students must apply for exemption annually and adhere to housing policies set by their organization.

Lehigh University's Master Key Policy grants House Presidents and Managers access to house master keys, personally signed out at Housing Services. Lost keys require immediate reporting and result in house re-keying at the Chapter's expense. Master keys are solely for emergencies, not room access. Misuse results in the revocation of key privileges.

Lehigh University's Outdoor Furniture Policy permits moving indoor furniture outdoors for enjoyment during warmer months but discourages leaving it outdoors when not in use. Persistent violation results in lease violations and financial responsibility for returning furniture indoors. Outdoor patio furniture is preferred for aesthetic reasons, maintaining house appearance.

Lehigh University's paint policy ensures fraternity house maintenance, aiming for clean, safe environments while preserving unique identities. Approved color schemes are applied to hallways and bedrooms annually. Murals are evaluated for significance; new murals require approval. Bedroom paint deviations are rectified, and unauthorized painting incurs charges to residents or chapters.

Lehigh University's Occupancy Policy mandates fraternity and sorority houses maintain a 90% occupancy standard to retain residence. Chapters must adhere to occupancy guidelines, including officer residency requirements. Extensions to the standard are evaluated case by case, with violations leading to loss of housing privileges. Notifications and reports track compliance.

Lehigh University's Graduate Housing Quiet Hours policy enforces quiet hours in designated areas to ensure a conducive living environment for graduate students. Quiet hours are strictly enforced during specified times to minimize disruptions and promote a peaceful atmosphere conducive to study and rest.

Lehigh University's housing policy on Roommates, Family, and Guests delineates guidelines for residential living. It specifies rules regarding roommate assignments, accommodations for family members, and regulations for hosting guests. Compliance with these policies fosters a harmonious and secure living environment within the university's residential communities.

Lehigh University mandates first and second-year students to reside on campus, considering it integral to their college experience and educational development. Exceptions are granted to married students, those living with parents within 30 miles, with dependents, or aged 22 or older. Upperclassmen housing requests are accommodated, though not guaranteed.

Lehigh University's Residential Life General Provisions for Occupancy outline guidelines for student housing. It includes policies on room assignments, occupancy standards, roommate agreements, and quiet hours. Compliance with these provisions ensures a safe, supportive, and conducive living environment for all residents within the university's residential communities.

Lehigh University's Fraternity/Sorority Housing General Provisions for Occupancy establish guidelines for Greek organization residences. It includes regulations on occupancy standards, pet policies, and officer residency requirements. Compliance ensures a conducive and harmonious living environment while preserving the unique identities of Greek organizations within the university community.

Lehigh University's Graduate Housing General Provisions for Student Occupancy outline guidelines for graduate student residences. It includes policies on quiet hours, roommate agreements, and guest regulations. Compliance fosters a supportive and conducive living environment tailored to the needs of graduate students within the university's residential communities.

Lehigh University's Anti-Hazing Policy prohibits any form of hazing, defined as actions causing physical or emotional harm, discomfort, or embarrassment, regardless of consent. The policy emphasizes education, prevention, reporting, and disciplinary actions to ensure a safe and respectful campus environment for all students.

Lehigh University's Student Code of Conduct emphasizes intellectual honesty and mutual respect, essential for the pursuit of truth. It outlines rules to uphold academic values, fostering a sense of responsibility within the community. The code aims to educate, promote fairness, protect rights, and uphold the university's educational mission through accountability and growth.

Lehigh University's Policy on Freedom of Thought, Inquiry, and Expression, and Dissent by Students upholds the principles of free speech, encouraging open dialogue and debate. It protects students' rights to express diverse viewpoints, fostering an inclusive environment that values intellectual exchange while ensuring respect and civility in discourse.

Lehigh University's Controlled Substances Policy prohibits the unlawful possession, use, distribution, or manufacture of controlled substances on campus. It outlines disciplinary actions for violations, prioritizing student safety and compliance with state and federal laws while promoting a drug-free educational environment conducive to learning and well-being.

Lehigh University's Student Guest Policy governs the hosting of guests by students in campus residences. It outlines guidelines for registration, behavior expectations, and liability responsibilities. The policy aims to promote a safe and respectful living environment while fostering social interaction and community engagement among students and their guests.

Lehigh University's Residential Living Agreement outlines the rights and responsibilities of students residing in campus housing. It covers expectations regarding conduct, room occupancy, and facility usage. By fostering a supportive and inclusive community, the agreement aims to create a conducive environment for academic success and personal growth among residents.

Lehigh University's Student Records Policy safeguards the confidentiality and access to students' educational records in compliance with federal laws such as FERPA. It delineates procedures for accessing, updating, and disclosing records while ensuring students' privacy rights and maintaining the integrity of academic and personal information.

Lehigh University's Policy of Separation and Readmission for Health Reasons provides guidelines for temporary leave or separation due to physical or mental health issues. It outlines processes for medical evaluation, leave approval, and readmission considerations, ensuring students receive necessary support and accommodations for their well-being while maintaining academic continuity.

Lehigh University's Trash Burning Policy prohibits the burning of waste materials on campus premises. It emphasizes environmentally responsible waste management practices, including recycling and proper disposal methods. The policy aims to mitigate air pollution, protect public health, and promote sustainable campus operations in alignment with regulatory standards and environmental stewardship principles.

Lehigh University's Outdoor Flag and Banner Policy governs the display of flags and banners on campus grounds. It establishes guidelines for placement, design, and approval processes to ensure consistency, respect, and safety. The policy aims to promote a visually appealing and inclusive campus environment while upholding institutional values and community standards.

The Miscellaneous Student Affairs Policies cover various aspects including Tree Cutting, Pools, Fire Equiptment, Skateboards, and Stopping Cars on Campus. These policies aim to foster a safe, inclusive, and supportive campus environment conducive to academic success and personal growth. 

Lehigh University's Medical Amnesty Policy protects students seeking medical assistance for alcohol or drug-related emergencies from disciplinary action. Students are encouraged to seek help for themselves or others without fear of repercussions, promoting safety and well-being within the campus community while prioritizing health over punishment.

Lehigh University's Student Absence Policy requires students to attend all classes and academic commitments regularly. Professors may set attendance expectations, and students must adhere to these guidelines. In cases of illness or emergencies, students must notify professors promptly and provide necessary documentation. Failure to comply may impact academic standing.

Lehigh University's Health & Wellness Center ensures patient comfort and safety during sensitive medical exams and procedures through its Chaperone Policy. A chaperone, available upon request, assists in a respectful manner, providing comfort, communication, and reassurance to patients throughout the process, with efforts made to accommodate gender preferences.

Lehigh University's Health and Wellness Center's Notice of Privacy Policies and Procedures safeguards patient confidentiality. It outlines procedures for handling personal health information, ensuring compliance with privacy laws, and protecting patient rights. The policy aims to maintain trust, respect patient confidentiality, and provide quality healthcare services within legal and ethical boundaries.

The UCPS at Lehigh University adheres to APA confidentiality guidelines, ensuring client privacy unless there's imminent risk. Client counseling records require written consent for release, except in safety emergencies. Clients are informed of confidentiality limits, with specific procedures for record requests and inspections outlined in appendices.

These standards were developed to provide a uniform and fair method of displaying yard signs at Lehigh University. The primary function of a yard sign is to provide information about an upcoming event, university campaign, or to provide wayfinding/directions to a campus event. Any other use of yard signs is prohibited.

Lehigh University supports peaceful demonstrations as a means to express diverse views while ensuring campus safety and inclusivity. The university aims to balance free expression with measures that prevent disruption to academic activities and uphold respect for all community members, fostering a vibrant and safe academic environment.

Lehigh University's social media guidelines outline expectations for responsible online behavior, emphasizing transparency, respect, and adherence to legal standards. Users are encouraged to represent themselves authentically, maintain privacy, and avoid sharing sensitive information. The policy promotes constructive engagement while cautioning against harassment, discrimination, and misinformation.

Lehigh University's writing style guidelines advocate for clarity, coherence, and professionalism in communication. They emphasize concise expression, active voice, and proper grammar usage. The guidelines encourage writers to consider their audience, maintain consistency in tone and formatting, and cite sources accurately following a recognized style guide.

Lehigh University's brand and visual identity guidelines establish standards for consistent representation across all communications. They define logo usage, color palettes, typography, and imagery to ensure a cohesive brand image. Guidelines emphasize maintaining brand integrity, professionalism, and alignment with the university's values and mission across all platforms and materials.

Lehigh University's video guidelines provide a framework for producing high-quality and engaging visual content. They outline standards for storytelling, cinematography, editing, and sound design to maintain professionalism and coherence across all video productions. Guidelines also address accessibility, branding, and distribution strategies to maximize impact and reach diverse audiences.

Lehigh University's media policy delineates protocols for engaging with the press and managing public communications. It establishes procedures for spokesperson authorization, crisis management, and handling inquiries to ensure accuracy and consistency. The policy emphasizes transparency, confidentiality, and adherence to legal and ethical standards in all interactions with media outlets.

Lehigh University's trademarks and licensing policy safeguards the institution's intellectual property rights. It regulates the use of university logos, symbols, and names to maintain brand integrity and prevent unauthorized exploitation. The policy outlines procedures for obtaining licenses, ensuring compliance with trademark laws, and protecting the university's image and reputation.

Lehigh University's LTS Division ensures timely access to academic information for students, faculty, and staff, managing printed and electronic resources within budget constraints. Specific service standards are published online and available upon request. The Vice Provost for Library & Technology Services oversees metric development, monitors performance, and recommends changes to maintain service quality, involving the Advisory Council for Information Services (ACIS) in decision-making.

Lehigh University's Cyberinfrastructure Standards Policy establishes guidelines for the secure and efficient use of technology resources across the university. It outlines standards for network connectivity, data management, cybersecurity, and IT infrastructure maintenance. The policy ensures the protection of sensitive information and promotes the effective utilization of digital resources for academic and administrative purposes.

Lehigh University's Data Administration Policy governs the collection, storage, and usage of institutional data. It outlines protocols for data classification, access control, and privacy measures to safeguard sensitive information. The policy ensures compliance with relevant regulations and promotes responsible data stewardship across academic and administrative functions.

Lehigh University's Web Services Policy governs the development, maintenance, and accessibility of the university's online presence. It outlines standards for website design, content management, and usability to ensure consistency and effectiveness. The policy emphasizes accessibility, security, and compliance with relevant regulations to enhance the user experience and support institutional goals.

Lehigh University prioritizes safeguarding information assets through robust security measures, including managing user account access. This policy ensures the confidentiality, integrity, and availability of information and services by outlining guidelines for securing user accounts across university systems operated by Library and Technology Services, protecting online identities and critical data assets.

Lehigh University's Computer Systems and Facilities Policy outlines guidelines for their acceptable use, supporting educational, research, and administrative functions. Users must adhere to university policies and legal regulations when utilizing computing and network resources, ensuring alignment with the institution's mission of education, research, and service.

Lehigh University's Cloud Computing Policy governs the use of cloud services for academic, research, and administrative purposes. It outlines guidelines for selecting, procuring, and managing cloud resources in compliance with university policies and regulatory requirements. The policy aims to ensure security, reliability, and cost-effectiveness in leveraging cloud technologies.

Lehigh University mandates data encryption on desktops, laptops, and mobile devices to safeguard sensitive information. This policy ensures that all devices handling university data employ encryption measures, mitigating the risk of unauthorized access or data breaches. Compliance with encryption standards is crucial to uphold data security and protect institutional assets.

Lehigh University's Software Acquisition, Development, Upgrade, and Distribution Policy governs the procurement, creation, and dissemination of software across the institution. It outlines procedures for acquiring, developing, and upgrading software while ensuring compliance with licensing agreements and copyright laws. The policy aims to streamline software management and promote legal and ethical use.

Lehigh University's Information Security Policy safeguards valuable data from unauthorized access, modification, or destruction. It mandates prudent security measures, including encryption and user authentication, to preserve confidentiality, integrity, and availability of information. Compliance with this policy ensures the protection of sensitive data and upholds the university's academic and business missions.

Lehigh University's Vendor Compliance Policy outlines standards for engaging with external suppliers to ensure adherence to legal, ethical, and operational requirements. It governs vendor selection, contract negotiation, and ongoing monitoring to mitigate risks and promote responsible business practices. Compliance with this policy safeguards the university's interests and reputation.

Lehigh University's LTS Privacy Policy safeguards institutional, proprietary, and confidential data, including student and personnel records, in compliance with federal and state regulations. Access to sensitive information is restricted to authorized personnel with proper training, ensuring confidentiality. Unauthorized access or disclosure may result in personal liability and legal consequences.

Lehigh University's Banner Remote Access Policy governs secure access to Banner administrative systems from remote locations. It outlines guidelines for authentication, encryption, and data protection to ensure confidentiality and integrity. Compliance with this policy is essential for authorized users to access Banner systems securely and protect sensitive information.

Lehigh University's Policy for Printing in the Classroom or at Public Sites regulates printing practices to conserve resources and promote sustainability. It establishes guidelines for responsible printing behavior, including limitations on volume and types of materials printed. Compliance with this policy contributes to environmental stewardship and cost-effective resource management.

Lehigh University's Copyright Compliance Guide provides guidelines and resources to ensure compliance with copyright laws in academic and administrative activities. It outlines best practices for using copyrighted materials, including fair use principles and obtaining permissions. Adhering to this guide promotes the legal and ethical use of intellectual property within the university community.

Lehigh University's Classification of Data guide categorizes data based on sensitivity levels to inform appropriate security measures. It delineates criteria for identifying data types, such as public, internal, confidential, and restricted. Compliance with this guide ensures the protection of sensitive information and facilitates effective data management across the university.

Lehigh University's Mobile and Communications Device Policy governs the use of mobile devices and communication tools to ensure security and efficiency. It outlines guidelines for device management, data protection, and acceptable use, emphasizing compliance with security protocols and regulatory requirements. Adhering to this policy enhances communication while safeguarding sensitive information.

Lehigh University's Libraries Gift and Transfer Policy outlines procedures for accepting and transferring donated materials. It establishes criteria for evaluating gifts, including relevance to library collections. The policy ensures efficient management of donated materials while maintaining the integrity and relevance of the library collections.

Lehigh University's Policy on Posting Flyers/Posters/Ads in LTS Spaces regulates the placement of promotional materials within Library and Technology Services areas. It sets guidelines for content, size, and duration of postings to maintain a clutter-free environment while allowing for effective communication of relevant information within the university community.

The Lehigh University ITAC Student Travel Abroad Policy ensures safe and meaningful international experiences for students. It mandates pre-travel preparation, risk assessment, and registration, emphasizing health, safety, and cultural sensitivity. It promotes responsible behavior, emergency protocols, and support resources, fostering global citizenship and academic excellence.

Lehigh’s International Travel Advisory Committee (ITAC) provides policy and guidance on international travel for faculty, staff, and students. ITAC oversees issues related to the safety and logistics of Lehigh-sponsored international travel involving students at the graduate or undergraduate level to ensure that health and safety concerns have been considered and addressed.

Lehigh’s International Crisis Advisory Group (ICAG) oversees the university’s International Emergency Response Plan and acts as on-call responders for crisis management on Lehigh-led programs.

Lehigh University's International Medical, Security, and Travel Assistance program offers extensive support to faculty, staff, and students traveling abroad, granting access to global medical care, security resources, and travel assistance services. It prioritizes well-being, safety, and seamless international experiences, fostering global engagement and academic achievement.

Lehigh University's Immigration Policy and Advocacy initiative supports and advocates for equitable immigration policies. It champions the rights and welfare of international students, scholars, and staff, fostering inclusivity and diversity. This initiative ensures a welcoming and supportive environment, promoting academic excellence and global engagement.

This short-form guide explains key concepts for faculty and staff who are involved in applying for, conducting, and stewarding research programs. The contents of this guide include topics specifically related to sponsored programs, as well as topics that are important regardless of the source of support.

Lehigh University's policy requires Principal Investigators (PIs) to fulfill sponsor obligations, with specific expertise and accountability up to the Provost. Co-Principal Investigators share responsibilities. Submission asserts readiness; upon award acceptance, both the university and PI commit to PI duties. The policy outlines eligibility criteria and role-specific conditions.

Lehigh University's policy for participant support costs outlines guidelines for funding expenses directly benefiting project participants, such as travel, stipends, and other related costs. These costs must align with project goals and adhere to sponsor regulations, with detailed documentation and justification required for reimbursement.

Lehigh University requires undergraduate and graduate research assistants, post-doctoral researchers, and principal investigators funded by NSF or NIH after January 4, 2010, to undergo Responsible Conduct of Research (RCR) training via CITI. Training ensures adherence to ethical principles and professional norms, promoting integrity in scientific investigation.

Lehigh researchers are responsible for operating >100 major instruments which are valued at ~ $20 million. To expand, or even to maintain, this suite of sophisticated instrumentation requires cooperation across colleges, departments, centers, and institutes, a commitment to sharing these resources, and a long-term financial and maintenance plan. 

Lehigh University's Sponsored Programs Policies cover various aspects including cost reallocations, PI eligibility, ethical conduct, financial conflicts of interest, intellectual property, participant support, proposal submission, faculty compensation, personnel appointments, research conduct training, subcontracting, travel expenses, and major instrumentation usage, ensuring compliance and transparency in sponsored projects.

Lehigh University's Research Conflict of Interest policies address financial conflicts in research and sponsored programs. Guidance is provided for managing conflicts when investigators hold financial interests in sponsoring companies. Policies also cover faculty ownership of businesses, consulting, and external activities, ensuring integrity and transparency in research endeavors.

Lehigh University's Institutional Review Board (IRB) policies cover protection of human subjects, IRB composition, approval durations, exempt determinations, expedited reviews, PI responsibilities, reporting adverse events, conflict of interest, researcher training, protocols for children, fetuses, prisoners, and cognitively impaired participants, consent procedures, documentation, and procedures for suspension or termination of approval.

Lehigh University's Institutional Animal Care and Use Committee (IACUC) policies ensure compliance with regulations governing the ethical treatment of animals in research. They cover assurance of compliance, protocol review, post-approval monitoring, personnel training, and procedures for reporting and addressing concerns related to the use of vertebrate animals in research activities.

Lehigh University's Export Control Policy mandates compliance with U.S. export laws, applicable to all personnel, including faculty and students. Procedures are established to aid compliance. The policy facilitates research and collaboration domestically and internationally while ensuring adherence to export regulations, with violations subject to disciplinary action and legal consequences.

Lehigh University's policy allows Emeritus faculty to contribute as Principal Investigators (PIs) or co-PIs on research projects. While they must be university employees, guidelines accommodate situations where funding isn't immediately available. Alternatively, Emeritus faculty can opt for unpaid Research Fellow appointments or plan for post-retirement fund usage through appropriate channels.

Lehigh University's Intellectual Property Policy governs the ownership and management of intellectual property resulting from university activities. It outlines rights, responsibilities, and procedures for invention disclosure, patenting, and commercialization. The policy aims to foster innovation, protect creators' rights, and facilitate beneficial partnerships between the university and industry.

Effective July 1, 2024, Lehigh University will implement phased increases in minimum postdoctoral salaries to align with the National Institute for Health Ruth L. Kirschstein National Research Service Award (NIH NRSA) guidelines, with annual adjustments thereafter. This policy applies to all postdoctoral research associates, scholars, fellows, and trainees, ensuring equitable compensation across the university. All faculty members must adhere to the new salary guidelines and incorporate them into future budget planning. 

Lehigh University's Survey Data Confidentiality and Sharing Statement ensures the protection and confidentiality of survey data collected from participants. It outlines strict protocols for data handling, storage, and sharing, emphasizing ethical practices to safeguard participants' privacy and maintain the integrity of research endeavors.

Lehigh University’s Religious Accommodation Policy supports the diverse religious needs of its community members by providing reasonable accommodations for religious observances, including academic, employment, dining, and housing needs. Requests must be made in advance, and the university seeks to resolve conflicts through dialogue with the University Chaplain if needed.

Lehigh University's Religious Holiday Policy ensures respect for all religious beliefs and practices, welcoming diversity without discrimination. Recognizing the potential conflicts between religious observances and academic commitments, the policy allows for absences during religious holidays. Students must discuss accommodations with instructors, and any issues can be resolved through the University Chaplain.

The University Chaplain's Office oversees Religious Life at Lehigh University, a non-sectarian institution. Directed by Rev. Dr. Lloyd Steffen, it aids with religious activities and inquiries. Policies include directing questions to the Chaplain's Office, informing about visiting clergy, coordinating material distribution, reserving spaces, and requesting funding through the office.

Lehigh University's Chosen Name Policy allows students, faculty, and staff to designate a preferred name different from legal documentation. It promotes inclusivity, respect, and confidentiality for individuals' gender identity and expression. The chosen name is used in university records, communications, and interactions where feasible and appropriate, fostering a welcoming environment.

The Policy on Designating Gender Identity and Legal Sex recognizes individuals' right to self-identify their gender and legal sex. It allows students, faculty, and staff to update gender identity and legal sex on university records, promoting inclusivity, respect, and confidentiality in alignment with individuals' affirmed identities and legal documentation.

The Lehigh University Student Athlete Handbook provides guidelines and expectations for student engaged in athletics regarding academics, conduct, athletic participation, and compliance with NCAA regulations. It outlines rights, responsibilities, and resources available to support student-athlete success both on and off the field, fostering a well-rounded collegiate experience.

Lehigh University offers comprehensive sports medicine resources to support its athletes. Services include injury prevention, diagnosis, treatment, and rehabilitation. With a team of experienced physicians, physical therapists, and athletic trainers, they provide personalized care to optimize performance and ensure the well-being of student-athletes.

The Lehigh Club Sports Handbook is a comprehensive manual designed for participants and leaders of club sports teams. It provides guidelines on organization, finances, travel, and risk management, ensuring safe and enjoyable experiences for all involved. By outlining procedures and expectations, it fosters accountability and promotes the growth of diverse athletic communities.